Kansas Board of Regents
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1: Important Agency Information to Note
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2: Types of Educational Providers Authorized
_X__ Public, in-state degree granting institutions
_X__ Public, out-of-state degree granting institutions
_X__ Private, in-state, not-for-profit degree granting institutions
_X__ Private, out-of-state, not-for-profit degree granting institutions
_X__ Private, in-state, for-profit degree granting institutions
_X__ Private, out-of-state, for-profit degree granting institutions
_X__ Public, in-state, non-degree granting institutions
_X__ Public, out-of-state, non-degree granting institutions
_X__ Non-degree, not-for profit institutions
_X__ Non-degree, for-profit institutions
_X__ Religious institutions
____ Tribally-controlled institutions
_____ Federal Institutions
_____ Municipal institutions
____ Institution _____ Program __X__ Both
Institutions exclusively delivering programs on property that is not jurisdictionally within or regulated by the state, such as schools located on federal military bases, or officially recognized Indian reservations, are not covered by Kansas statutes and regulations.
3: Accreditation
Accreditation is required for degree-granting institutions.
Accreditation Required for:
__X__ Public, out-of-state degree granting institutions
__X__ Private, in-state, not-for-profit degree granting institutions
__X__ Private, out-of-state, not-for-profit degree granting institutions
__X__ Private, in-state, for-profit degree granting institutions
__X__ Private, out-of-state, for-profit degree granting institutions
_____ Public, in-state, non-degree granting institutions
_____ Public, out-of-state, non-degree granting institutions
_____ Non-degree, not-for profit institutions
_____ Non-degree, for-profit institutions
_____ Religious institutions
_____ Tribally-controlled institutions
_____ Federal Institutions
_____ Municipal institutions
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4: Exemptions
Yes, exemptions are established by K.S.A. 74-32-164 http://www.ksrevisor.org/statutes/chapters/ch74/074_032_0164.html
Whether one of these statutory exemptions applies is fact specific. Thus, each situation must be reviewed on a case by case basis. If a specific school qualifies as a private or out-of-state postsecondary educational institution that is operating in Kansas, it must obtain a certificate of approval from Kansas in order to lawfully offer its programs within Kansas, unless there is an exception that applies. There is currently no Kansas statute allowing the Kansas Board of Regents to waive the requirements of K.S.A. 74-32,162 et seq. if a school is subject to its dictates.
Exemptions are established by K.S.A. 74-32-164 http://www.ksrevisor.org/statutes/chapters/ch74/074_032_0164.html
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5: Authorization of Distance Education
Yes
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Yes
If an online institution meets the definition of physical presence, they will be required to obtain a certificate of approval.
6: Physical Presence Policy
Physical presence is defined in K.S.A. 74-32, 163(j)
(j) "Physical presence" means:
(1) Operating an instructional site in Kansas, including, but not limited to:
- (A) Establishing a physical location in Kansas where students receive instruction; or
- (B) delivering a course or program that requires students participating in that course or program to physically meet at the same time and place in Kansas to receive instruction;
(2) delivering any distance education course to any student who remains in Kansas while participating in such course;
(3) maintaining a mailing address or phone exchange in Kansas;
(4) providing office space in Kansas to instructional or non-instructional staff;
(5) maintaining an administrative office in Kansas for the purpose of fulfilling the administrative functions of delivering instruction, whether face-to-face or via distance education; or
(6) providing student support services, from a physical site operated by or on behalf of the institution in Kansas.
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7: Student Complaints - SARA Participating Institutions
Handled within the agency
Contact Name: Jennifer Armour
Title: Associate Director for Academic Affairs
Agency: Kansas Board of Regents
Address:1000 SW Jackson, Suite 520
Topeka, KS 66612
Email: complaints@ksbor.org
Phone:785-430-4288
URL: https://kansasregents.org/resources/PDF/Academic_Affairs/3257-ComplaintForm_SARAinstitutions.pdf
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8: Student Complaints - Non-SARA Participating Institutions
Process is outlined at https://kansasregents.org/academic_affairs/private_out_of_state/complaint_process
Handled all within the agency
No
Contact Name: Jennifer Armour
Title: Associate Director for Academic Affairs
Agency: Kansas Board of Regents
Address:1000 SW Jackson, Suite 520
Topeka, KS 66612
Email: complaints@ksbor.org
Phone:785-430-4288
URL: https://kansasregents.org/academic_affairs/private_out_of_state/complaint_process
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9: Surety Bonds
Yes
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The bond requirement is outlined in K.S.A. 74-32, 175
http://www.ksrevisor.org/statutes/chapters/ch74/074_032_0175.html
10: Tuition Refund Policy
Yes
All institutions with a certificate of approval to operate in Kansas.
The refund policy applies to all types of institutions and is outlined in K.A.R. 88-28-2(a)(9)
https://kansasregents.org/about/rules-regulations/private-postsecondary-rules-regulations?start=2
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11: Student Tuition Recovery Fund
No
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12: Reporting
This information is required every year. More frequently if there are any significant changes (e.g. changes in ownership, location, accreditation, and significant changes to approved programs). The only information that is published is the name of the school, address, phone number, website, accreditation and approved programs.
(see K.S.A. 74-32,169 and K.A.R. 88-28-2)
EACH INSTITUTION MUST PROVIDE SUFFICIENT EVIDENCE THAT IT MEETS and CONTINUES TO COMPLY WITH THE FOLLOWING CRITERIA:
a) Courses, curriculum and instruction must be of such quality, content and length as may reasonably and adequately ensure achievement of the stated objective for which the courses, curriculum or instruction are offered;
(b) space, equipment, instructional material and personnel must be adequate to provide education and training of good quality;
(c) educational and experience qualifications of directors, administrators and instructors are such as may reasonably ensure that students will receive instruction consistent with the objectives of their program of study;
(d) the institution must maintain written records of the previous education and training of students and applicant students, and training periods must be shortened when warranted by such previous education and training or by skill or achievement tests;
(e) a copy of the course outline, schedule of tuition, fees and other charges, settlement policy, rules pertaining to absence, grading policy, and rules of operation and conduct must be furnished to students upon entry into class;
(f) upon completion of training or instruction, the institution must provide students with certificates, diplomas or degrees, as appropriate, indicating satisfactory completion of the program;
(g) the institution must keep adequate records to show attendance, satisfactory academic progress and enforcement of satisfactory standards relating to attendance, progress and conduct;
(h) the institution must maintain compliance with all local, state and federal regulations;
(i) the institution must be financially responsible and capable of fulfilling commitments for instruction;
(j) the institution must not utilize erroneous or misleading advertising, either by actual statement, omission or intimation;
(k) the institution must have and maintain a policy, which shall be subject to state board approval, for the refund of unused portions of tuition, fees and other charges if a student enrolled by the institution fails to begin a course or withdraws or is discontinued therefrom at any time prior to completion; such policies shall take into account those costs of the institution that are not diminished by the failure of
the student to enter or complete a course of instruction; and
(l) the institution must have adopted, published and adhere to a procedure for handling student complaints. Institutions shall post information so that students will be aware of the complaint process available to them; the information shall be posted in locations that are used or seen by all students on a regular basis, such as the institution's web site, enrollment agreement, catalogue or other media.
Annually
Yes
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13: Enforcement
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14: Application Process
The application process generally proceeds as follows:
• School completes the initial inquiry questionnaire from the link provided by our office
• School completes and submits the application materials and fees to the above listed contacts
• Kansas Board of Regents staff thoroughly reviews the submitted application materials and programs are reviewed based on statutory requirements
• When appropriate, subject matter experts may be asked to evaluate programs
• Upon request, school supplies additional information or makes corrections to meet requirements
• Degree granting institutions are submitted for approval as an agenda item at a monthly Kansas Board of Regents’ meeting
• For non-degree granting institutions, staff has authority to grant approval if all requirements have been met
• When all the applicable requirements have been met, the school is approved to operate and issued a Certificate of Approval.
• Site evaluations may be required
• Yearly renewal is required and documentation must be submitted that evidences continuing compliance with statutory minimums.
Please contact contacts listed above.
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15: Fees Associated with Authorization
Yes
The fee schedule can be found at https://kansasregents.org/about/rules-regulations/private-postsecondary-rules-regulations?start=6
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16: Records Retention
Regulation Article 88-28-8
https://kansasregents.org/about/rules-regulations/private-postsecondary-rules-regulations?start=8
Agency Name: Kansas Board of Regents
Contact Person: Sally Ediger
Contact Phone: 785-430-4290
Contact Address:
Contact Email: schoolclosures@ksbor.org
Contact website: https://kansasregents.org/academic_affairs/private_out_of_state/obtaining_a_transcript
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17: Additional Information
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